Privacy Policy

 

About NudleBox

NudleBox.com is a Nudle Group division, a company registered in South Africa with the company registration number 2017/309124/07. Our registered address is 284, Oak Avenue, Ferndale, Randburg, 2194, South Africa.

At NudleBox take the privacy of our job seekers seriously and take every precaution to ensure that the Personal Information you provide us is used for its intended purpose.

As a jobseeker using our platform, you must create a profile and optionally upload your CV and other supporting documents to help you find a job. By doing so, you are providing NudleBox with Personal Information and Special Personal Information that can identify you. This information can be in the form of (but not limited to) your name, email address, identity number, address, employment & educational history and your CV.

 

Accuracy of Personal Information

Your responsibility is to ensure that the information on your profile, CV, supporting documentation and cover letters is accurate and a truthful representation of your employment and work history. You may not create profiles or share personal information on behalf of another person. NudleBox will not be held responsible for candidate profiles that are inaccurate or make false claims. Where required by law, NudleBox will share fraudulent profiles with the relevant government and legal organisations.

 

How we collect your Personal Information

How we collect and use your personal information is in accordance with these Terms of Service, which determines how we use the information. The majority of the Personal Information you provide to us is in your CV document, online profile, or cover letters that you create when you apply to a job on the NudleBox platform.

Note: If you do not wish to share your Personal Information with NudleBox, please do not submit CV’s, create profiles or apply for vacancies on NudleBox.

We may also infer certain information about you from your job search history, job alerts and application history.

We collect Personal Information about you from:

Our Websites;

NudleBox apps available in the Google Play and Apple App Stores. (in development)

Cookies;

Publicly available information;

Other tools and applications.

What Personal Information do we collect?

The Personal Information we collect about you may include the following:

General Personal Information that can directly or indirectly identify you such as your name, address, contact details, gender, marital status, date and place of birth, and photos.

Sensitive Personal Information (if provided) includes religious beliefs, political affiliations, union membership, sexuality and health information, race (for EE reporting purposes)and criminal records.

Personal information required in order to provide the service of applying for jobs such as age, location, driver’s license, educational history and employment history.

Your marketing preferences, including opt-in for job alert emails, suggested jobs, competition entries, customer service surveys and third-party promotions.

Aggregate statistical information relating to site visits and other lawful uses such as job and salary trends. We provide the non-identifiable aggregated statistics to our customers, advertisers and other third parties.

Publicly available information that relates to your educational and employment history which includes, but is not limited to, skills and experience, professional body affiliations, memberships and affiliations as well as qualifications.

 

Why and when do we collect your information?

When we need to fulfil our contract with you

As part of our role as NudleBox, we have a contract with you to fulfil specific functions, such as to send your CV to the relevant employer or recruiter when you apply for a particular job.

 

Consent

NudleBox processes your Personal Information with your consent. For example, we rely on your opt-in or consent when we send you NudleBox or third party promotional material in the form of newsletters or in-app notifications. It is your right to withdraw consent at any time, and where consent is legally required in order to process, we will cease to process your Personal Information once consent is withdrawn.

 

Where there is a legitimate interest

NudleBox processes your Personal Information when it is in our legitimate interest to do so, and when our legitimate interest does not override your rights to Personal Information privacy rights.

These legitimate interests include:

Ensuring that our websites, services and Apps operate effectively;

Ensuring the security and integrity of our Services;

Providing goods and services to our customers;

Marketing, promoting and advertising our products and services;

Protecting and maintaining the safety, health and welfare of our employees, customers and other individuals;

Compliance with legal or regulatory requirements, e.g. for preventing, investigating or detecting criminal activity;

Understanding our customers’ behaviour, trends, needs, activities and preferences;

Improving our existing services and products and developing new products, features and services;

Handling customers queries, complaints and disputes; and,

Fulfilling our duties to our customers, colleagues, shareholders and other stakeholders.

 

How do we use your personal information?

We use Personal Information to do some or all of the following:

Communicate with you as part of our business;

Update you on important information such as changes to our policies, terms and conditions, updates to the NudleBox Website or App and other administrative information;

Carry out market research and analysis, including, but not limited to industry trends and satisfaction surveys;

Provide marketing information to you, which may include information about products and services from selected third-party partners. This is done in accordance with your marketing preferences, and you may change these at any time in your NudleBox account or unsubscribe from these emails when received;

Personalise your NudleBox experience on the our Website or App by presenting job opportunities, course suggestions,  advertisements and other Nudle Group products and services that are tailored to you;

Matching your CV or NudleBox profile against any job that you apply for in order to evaluate suitability for the role and highlight the most relevant applications. All applications are delivered and presented to recruiters irrespective of the matching score;

Manage our business operations, and infrastructure, compliance with our internal and group policies and procedures, including, but not restricted to auditing; finance and accounting; collections and billing; IT systems; hosting of data and websites; and records, document and print management;

Resolution of complaints, and compliance with data access or data correction requests;

Compliance with applicable South African and International laws; compliance with legal processes; responses to requests for information from government and public authorities;

Establishment and defence of legal rights protecting the operations, rights, privacy, safety or property of NudleBox, and

Nudle Group companies or business partners, you or others; and pursuing available remedies or limiting our damages.

 

Who do we share your information with?

Recruiters and Employers

The primary function of NudleBox is to assist you in finding and applying for jobs. When applying for a job directly on the NudleBox Website or App, we may make Personal Information available to third parties such as hiring companies, recruitment agencies, intermediaries and other business partners. This is done to fulfil our contract with you. Recruiters and employers may also have access to your profile on the NudleBox Website in order to source candidates proactively. You can control who can see your profile online by managing your profile visibility in your account settings. The information available to third parties may also include when you were last active on the NudleBox Website or App, your application history. Your current employer may have access to our CV database and could access your profile and Personal Information online.

 

Our Group Companies

NudleBox shares your Personal Information with Nudle Group companies where you have opted in to receive promotional marketing communication. NudleBox will remain responsible for the management and security of your Personal Information of jointly-used Personal Information. The access to Personal Information within NudleBox and Nudle Group companies is restricted only to those who have a legitimate need to access the Personal Information for business purposes. Our group of companies will only use the information for the purposes set out in this Privacy Policy.

 

Service Providers

We may share your Personal Information with third-party service providers such as IT systems, support and hosting providers, advertising and marketing agencies, cloud-based document storage providers, technical engineers, outsourced services providers and professional services such as accountants, auditors, lawyers and other professional services providers who assist us in carrying out our business activities.

Other third parties

On occasion, we may share Personal Information with other third parties. This will always be shared under contract and in accordance with your preferences, instructions and privacy settings.

Government Authorities and third parties involved in a court action

Where required by law, NudleBox may share Personal Information with government or public authorities, and other third-party participants in civil legal processes where we deem to be legally necessary or appropriate to apply to applicable law; comply with a legal process; respond to requests from public and government authorities; to enforce our terms and conditions; to protect the operations of our Group Companies; to protect our or our Group Companies rights, privacy, safety or property; or to allow us to pursue available remedies or limit our damages.

 

How we make your information secure

NudleBox is committed to keeping your Personal Data safe and secure to prevent unauthorised access, destruction alteration or disclosure of the Personal Information that we store.

Some of the security measures include:

Restriction of access to Personal Information by NudleBox, and Nudle Group companies, contractors, agents and third-party service providers, except when access to the Personal Information is required to process on our behalf. All-access given is subject to contractual confidentiality and processing obligations;

Training for employees and internal policies stipulating our data security rules;

Review our of data collection practices, including information collection, access and physical security measures;

 

Privacy and Third Parties

This privacy policy does not address, and we are not responsible for, the privacy policy, information use, or other practices of any third party sites to which the NudleBox Website or App links. Any link to a third-party site does not imply endorsement of the linked site or service by us, or Nudle group companies. Although we have agreements in place with customers who use NudleBox to recruit staff which stipulate that they may only use the service and Personal Information provided to them for the purposes of recruitment, we cannot control their use of the Personal Information provided to them during the course of receiving our services. Our contracts with recruiters and companies stipulate that they not use Personal Information for any reason other than to find a job. Still, we cannot restrict the customers who have access to the information in our database, and NudleBox cannot be held responsible for the misuse. NudleBox has no control of, and cannot be held accountable for any Personal Information that is shared on a third-party website or app, even if the job was found on the NudleBox Website or App. Please take precautions when sending your CV directly to email addresses, particularly if the email domain does not belong to the hiring company, or if the email belongs to a public email provider such as Gmail, Yahoo or Hotmail. Please ensure the legitimacy of a company before providing any Personal Information.

 

Your information and marketing and advertising

NudleBox partners with third-party advertising networks so that other advertisers and we can display engaging and relevant advertising on our Website or Apps and other sites that you visit to display the most appropriate advertising. We may use cookies, web beacons and other industry-standard identifying technologies to understand better your interests based on your interaction, search and browsing activity from the websites you visit, including NudleBox. This is used to build a profile of your interests, categories or preferences and to provide advertising content that may be of interest to you. These ad network providers do not store any Personal Information that may identify you. However, they may anonymously track your behaviour and Internet usage across other networks and sites outside of the NudleBox and Nudle Group companies.

 

What are your rights regarding your information?

You have the following rights regarding the protection of your Personal Information:

The right to opt-out of any marketing communications we, NudleBox or Nudle Group companies may send you;

The right to ask what personal information we hold about you and request a copy of this information;

The right to ask us to update or correct any personal information that is out of date.

To exercise any of these rights, please contact the Information Officer using the contact details below.

 

How can you manage your information?

When you create a profile or log onto the NudleBox Website or App, your information is protected by a password and only be accessed by you. You can edit, update or delete the content on your profile by accessing your account any time by logging in with your NudleBox account username and password. Your privacy is important. Never share your NudleBox password or login credentials with anyone, and if you use a shared computer, remember to log off when you have finished visiting the NudleBox website.

When you create a profile on NudleBox, your CV can be viewed by NudleBox customers. This is the default privacy setting. You may update who has access to search your CV through NudleBox by managing your privacy settings in the “My Account” section.

When you apply for a job, your CV is shared with the advertiser of the job, irrespective of the CV visibility privacy settings, and is in line with our contract with you.

When you visit the NudleBox Website or Apps, we collect and store some anonymous information for statistical purposes.

 

NudleBox reserves the right to remove or hide profiles from our database where the content is deemed to be illegal, offensive or an inaccurate representation.

You can elect to delete or hide your profile entirely from the NudleBox platform at any time by accessing the “My Account” section. If you would like to delete your profile or be forgotten permanently, please send an email to the Information Officer listed below. Remember to tell us who you are.

 

How to Contact the information Officer

NudleBox has a designated Information Officer who is responsible for the protection of Personal Information.

You can draft any queries regarding this policy or our use of your Personal Information, please email us at info@nudlebox.com or write to us at NudleBox Information Officer, 284 Oak Avenue, Ferndale, Randburg, 2194.